OUR BLOG FOR CLINICAL RESEARCH PROFESSIONALS
The Conversation That Changes Everything: How the Research Hive Mobile App Empowers Providers at the Point of Care
There's a moment that matters more than almost anything else in clinical research: the conversation between a provider and a patient.
Not the informed consent discussion, not the screening call - the earlier one. The moment where a physician, mid-appointment, recognizes that the patient in front of them might be a candidate for a clinical trial. That's where enrollment truly begins. And far too often, that moment passes without action - not because providers don't care, but because they're not prepared. They can't recall which trials are enrolling, they don't have the I/E criteria in front of them, and they're not at their desk. So the moment passes.
The Research Hive mobile app was built specifically to solve this problem.
The Bottleneck Nobody Talks About
Providers are the most powerful recruitment asset a study site has. They already have the relationships. They already have the trust. When a physician tells a patient, "I think you might be a good candidate for a study," that carries more weight than any advertisement ever could.
The problem isn't willingness - it's access. Study information isn't available at the point of care, and providers can't act on what they can't quickly reference. That's the gap the Research Hive mobile app closes.
With the app, providers have everything they need - organized and on their phone:
Inclusion & Exclusion Criteria - Check eligibility in real time, right in the exam room, without relying on memory.
Study Summaries - Clear, structured overviews that make it easy to explain a trial to a patient on the spot.
Instant Alerts - Get notified the moment a relevant referral or patient match comes in, no desktop required.
One-Touch Referral Submission - Submit a referral in seconds, flowing directly to the site team with no calls or paperwork.
The principle is simple: a provider should never have to leave the moment to find the information they need to act on it.
More Providers, More Conversations, More Patients
When providers have organized study information on their phones, more conversations happen. When more conversations happen, more referrals follow. When more referrals follow, enrollment goes up. Provider engagement drives enrollment in ways that advertising cannot replicate - and the Research Hive mobile app makes that engagement frictionless and sustainable.
Ultimately, this is about patients. Every patient who sees a provider who isn't equipped to discuss a relevant trial is a patient who may go without an option they deserved to know about. The Research Hive mobile app removes every barrier between a provider recognizing a potential candidate and doing something about it.
The goal has always been the same: more physicians talking to more patients about clinical trials. The Research Hive mobile app makes that achievable - at scale, without adding burden to anyone's workflow.
If you're looking to drive more referrals from your existing provider network, reach out - we'd love to show you how.
Brian Harry, CTO and Head of Operations brian@researchhive.com
Jessica Zuniga, Director of Strategic Operations & Program Delivery - jessica@researchhive.com
Research Hive was designed by clinical research professionals, for clinical research professionals. Our goal is simple: more physicians talking to more patients about clinical trials.
Looking to expand your reach to more potential research participants?
Boost your Research Hive experience with our seamless social media pre-screener and mobile app integration.
In today’s digital age, the landscape of healthcare is rapidly evolving. Our mission is to revolutionize the clinical trial recruitment process by harnessing the vast potential of social media. Introducing a cutting-edge solution: the seamless fusion of an online social media pre-screener with the advanced capabilities of the Research Hive application. This pioneering integration promises to transform patient referrals and elevate investigator involvement in clinical trials to unprecedented levels of efficiency and effectiveness. With a special focus on conditions like fatty liver disease, we are not just streamlining a process — we're paving the way for groundbreaking medical discoveries and enhanced patient care through innovation and connectivity.
Identifying and enrolling suitable candidates for clinical trials is a complex endeavor that traditionally demands considerable time and effort. The rise of social media and digital platforms heralds a new era of opportunity for connecting with prospective trial participants. Despite this, the journey from online interest to actual participation is often fraught with intricate procedures and disjointed systems. These hurdles can result in the loss of interested individuals and introduce significant inefficiencies to the recruitment process. By streamlining this pathway, we aim to retain participant engagement and maximize the efficacy of trial enrollments.
Our innovative solution redefines the recruitment journey, creating a direct conduit from social media engagement to clinical trial participation within the Research Hive application. This intuitive integration allows prospective participants to showcase their interest effortlessly through a social media pre-screener. They can then grant permission for their data to flow seamlessly to investigators on the Research Hive platform. This eliminates the complexity of toggling between different systems and establishes a more cohesive, user-friendly experience, ensuring a smooth transition to active involvement in clinical trials.
Workflow Enhancement
Precision-Targeted Campaigns: Leverage the power of social media and online advertising to pinpoint and engage with individuals experiencing specific health conditions, such as fatty liver disease, enhancing the precision and relevance of our outreach.
Informative Study Portal: Direct potential participants to a dedicated pre-screener website tailored to the study, providing comprehensive information and empowering them with the knowledge needed to make an informed decision about their participation.
Effortless Pre-Screening Experience: Implement a user-friendly pre-screening questionnaire that not only gauges participant interest but also seamlessly collects consent for information sharing, simplifying the initial engagement with the trial.
Seamless Research Hive Integration: Ensure that all pre-screener submissions are automatically pushed into the Research Hive application. This sophisticated system adeptly aligns referrals with suitable trial sites participating in your study, taking into account multiple variables, such as geographical location, to furnish investigators with a streamlined pipeline of ready and relevant participants.
Benefits of Research Hive Pre-Screener Integration
Maximize Recruitment Efficiency: Direct integration into Research Hive allows investigators to access patient referrals in one place, speeding up the recruitment process and reducing administrative overhead. This consolidation eliminates the inefficiency of juggling multiple systems, dramatically accelerating the recruitment timeline.
Boosted Participant Engagement: By transforming the path from social media engagement to trial pre-screening into a seamless process, we significantly elevate the participant experience. This refinement mitigates drop-off rates, ensuring a higher conversion of interest into actual study enrollment.
Centralized Referral Management: All referral sources, including physician recommendations and direct inquiries from patients, are consolidated within Research Hive for streamlined management, enhancing the ability to organize and expedite follow-up actions efficiently.
Adaptive Scalability for Diverse Trials: The integration is tailored to accommodate a range of trial requirements and is built to scale with increasing participant numbers and study sizes, ensuring it remains a robust solution for growing research initiatives.
Enhance your clinical trial recruitment with the power of Research Hive’s latest innovation: a seamlessly integrated social media pre-screener. This strategic enhancement is designed to optimize the participant journey, ensuring that from the first click on social media to the final enrollment in a study, every step is streamlined and participant-focused. It’s more than a tool; it’s a transformation in trial engagement that places efficiency at its heart. With Research Hive, step into a new era of clinical research where digital solutions meet human-centric care, fostering a forward-thinking environment that empowers participants and researchers alike.
Conclusion
Research Hive was designed by clinical research professionals, for clinical research professionals to help to reduce challenges in the space by improving efficiency and increasing effectiveness. Most importantly, we exemplify the true meaning of making the patient the center of everything that we do by optimizing the process of physicians talking to patients via the Research Hive app tool, which truly puts the power of the patients into the hands of the PIs and Site Staff. Through the tool, we foster what is most important in helping to bring clinical trials to as many potential patients as possible: Information sharing in the most efficient, effective manner possible. Our ultimate goal is to enable more physicians to talk to more patients about clinical trials, resulting in the opportunity to improve enrollment in EVERY trial site-wide and allow patients to be informed of every option available to them.
If you're interested, please reach out to us for an in-depth look at how our services can contribute to the success of your studies. Contact us today and take the first step towards seamless research coordination.
Brian Harry, CTO and Head of Operations brian@researchhive.com
Jillian Schmitz, Project Manager jillian@researchhive.com
Are you facing challenges recruiting patients for your studies?
Did you know that Research Hive offers Site Coordinator Support?
Beginning in 2021, we launched an essential service to support patient recruitment efforts for enrolling studies!
Research Hive Can Perform the Following:
Chart Review and follow-up *our most popular service*
Data entry into the EDC system
Phone screening of potential patients
Scheduling appointments for patients
Placing appointment reminder calls to patients
Coordinating transportation assistance
Providing and discussing approved study materials with patients
Maintaining contact with patients in the "screening" phase to reduce "drop-outs" during that time period
Acting as the Study Coordinator
AE/SAE document management support
Other duties, as agreed to by Sponsor, Research Hive, and Site, provided that they are included in the approved scope document
Integrating a high sense of urgency and commitment to your study, to the entire site staff, focusing on the importance of every single potential patient
The Harsh Reality
Many research sites encounter significant challenges in managing their studies effectively due to limited resources and staffing constraints. Often, site staff are tasked with overseeing multiple studies concurrently, which restricts their ability to allocate the necessary time and attention to each project. Consequently, there is a tendency for sites to prioritize studies that are simpler to enroll participants in or have been active for a shorter period.
This focus shift away from studies that are more challenging to enroll, or those that have been open for an extended duration, can undermine the overall success of a research endeavor. It is crucial for sites to enroll a sufficient number of patients to meet study requirements, which, in turn, compounds their workload. Particularly in fields like Ophthalmology, where there has been a surge in study enrollment, the aspiration to succeed is evident. However, the lack of adequate time and resources often prevents these sites from managing multiple studies efficiently, potentially compromising the quality of the research conducted.
Benefits of Site Coordinator Support
Unlock the full potential of your research endeavors with Research Hive's exclusive Clinical Research Coordinator support team. We pledge to dedicate the essential time, focus, and effort required to propel your study to success. Your priorities shape our mission, ensuring that 'study fatigue' becomes a relic of the past. With our bespoke Clinical Research Coordinator Services, we’re committed to doing whatever it takes for you and your sites to thrive beyond expectations.
We pride ourselves on our flexible approach, tailored to honor the unique nature of each site and its diverse needs. Together, we'll craft a comprehensive 'scoping document' for your project, outlining the precise number of support hours per week, the planned duration of our engagement, and, most critically, the particular tasks we will undertake to advance your study.
We’ll share weekly reports on our activities and results, ensuring transparency. Your study isn't just another task—it's a priority we're dedicated to with care and strategy.
Let us do the heavy lifting for your team and expedite your study’s recruitment goals!
Interested?
If you're interested, please reach out to us for an in-depth look at how our services can contribute to the success of your studies. Contact us today and take the first step towards seamless research coordination.
Brian Harry, CTO and Head of Operations brian@researchhive.com
Jillian Schmitz, Project Manager jillian@researchhive.com
Research Hive Is Better Than Ever: Pre-Screens & Notifications
New Research Hive Release with Pre-screens and Notifications.
Research Hive has grown to further increase your stream of referrals through our powerful new Pre-Screen feature. The feature allows staff to add patients to Research Hive in advance of appointments. It is the same as flagging charts, we are just doing it electronically and more efficiently. Imagine being able to notify the physician and any selected staff of a potential patient just prior to their appointment. Everyone can be prepared and available to discuss the clinical trial with the patient. This results in an increase in referrals, more treatment options for patients, and ultimately an increase in overall site enrollment numbers.
The Pre-Screen feature was built to be user-friendly, just like the rest of Research Hive. To access the feature simply click on the Pre-Screens button from the main screen. To add a new patient, the user will need to press the + sign in the bottom right-hand corner and then enter the patient’s information and appointment time. The site can determine not only which physician, but also which staff member will receive notifications of the upcoming appointment. This feature has been high in demand by sites and we are very pleased with the outcome and its effectiveness during testing.
Other features have been added as well such as the Notifications Center, also accessible from the main screen. This message board keeps users up-to-date on any changes happening to their referrals and studies, such as if there is a new referral, updated referral, or changes to content of a study, which could be critical inclusion/exclusion changes
Also, admins can now edit referrals in the Admin Panel, and customize the period for the referral graph. Lastly, those using computers can now refer directly from the web panel dashboard.
There have been minor bug fixes made including the Advanced Search Field for Android. Previously Android users did not see a cursor to type with in the Advanced Search Field. This has now been resolved and users can now see a cursor to type with.
Innovation in Clinical Research Matters | So Do You
Why do we innovate in clinical research?
After all, many investigators are extremely cautious to try something new and are resistant to change something that ‘works’. The answer; because it matters.
Clinical Research Innovation Matters
Patients need access to better treatments.
Those of us in the industry have an obligation to do everything we can to find them. We all have different roles. Some have the incredibly challenging job of calling potential volunteers to pre-screen them for a trial. Others are in a lab working odd hours processing samples. Many work on projects for years pre-clinical only to have the majority of their work fail to move forward. Very few ever come face-to-face with an actual patient.
Once a possible treatment has successfully made it’s way to the coveted Phase III of the relentless but necessary pre FDA-approval phase, many millions of hours and many more millions of dollars have been invested. Still, most treatments will fail to reach a single patient via prescription.
The clinical research industry continues to challenge even the most passionate because of the tireless energy required to have a meaningful impact. If you’re personally in the industry, congratulations and thank you for persevering. Everything everyone does everyday in the industry matters. You could be making copies of source documents or informed consents as a research assistant. That was my first job in the industry. You could also be a global trial leader, having risen to the top of your field, responsible for hundreds of millions of dollars and thousands of people’s lives volunteering to take a medication your company has created. The latter cannot succeed without many in the former’s position unwilling to quit until the job is done.
Every clinical research job matters
At Research Hive, we’ve built a tool that can make a difference.
So far, every clinical trial that a sponsor has promoted license subscriptions to Research Hive for ALL their sites has completed enrollment EARLY, or is currently ahead of schedule. This is a big claim, but we’re proud of it. It’s impossible to claim that 100% of the reason for early trial completion is because many of the sites use Research Hive, but it’s also hard to claim that Research Hive hasn’t helped substantially.
It’s important to NEVER lose a possible volunteer that has been pre-qualified by a physician. It’s even more important for investigators to know which concomitant medications are prohibited, while they’re in the exam room trying to improve a non-related adverse event. A simple document placed within Research Hive makes it easy to avoid a potentially dangerous mistake.
We owe it to ourselves, our peers, and patients globally who are sick and have no (or too few) options for treatment. Don’t quit. Stay the course. Innovate relentlessly, even when nearly everyone discourages you. If you’re not currently working in clinical research and are still reading this, reach out and I’ll personally help you get started.
Clinical Trial Sites Benefit From Research Hive Software
Research Hive works for clinical research sites looking for software solutions to help boost enrollment.
“By far my favorite feature is the fact that I am alerted that there has been a new referral. ”
Our team recently reached out to a few of our highest-performing sites nationwide, just to learn how well they are doing with patient recruitment using Research Hive.
Unsurprisingly, getting physician involvement is key! Sites can still be successful without it, but getting just one or two clinical research investigators to log in regularly will really boost enrollment in your trials.
How has Research Hive helped your research team thus far?
Research Hive has helped tremendously by allowing the doctors to review inclusion/exclusion criteria for each study instead of calling me in every time they identify a potential patient. This frees up my time as a coordinator. I can log into Research Hive and review the list of referrals and start reviewing their charts more in depth. Research Hive has allowed us to create a database of potential patients. When my PI asks how many potential patients we have for a certain trial all I have to do it click on the app. We are involved in multiple trials and have several doctors referring. There is no way I could keep up without Research Hive. - Molly S. from Tennessee
Research Hive has made it easier to access trial information for everyone in the convenient form of a mobile app. Inclusion/exclusion criteria is at the touch of your fingertips. It’s really helped streamline patient referrals by having them in a central location and allowing us to 'queue' these potential subjects with active status reports. Research Hive allows us to boost our pre-screen activity. The monthly bar graphs make it easy for each provider to have a 'friendly competition' with each other. - Philip L. from Texas
What is your favorite feature of Research Hive?
“By far my favorite feature is the fact that I am alerted that there has been a new referral. The doctors don’t have to page me. I get the notification and they know I will head their way to discuss. It’s especially helpful when I am out of the office. The doctors don’t have to worry that I will miss a referral.”
“Our favorite feature of Research Hive is the ease of navigation. All of the information needed is a few ‘clicks’ away vs the alternative of flipping through pages among pages to find the information needed.”
Do you have any tips for a new site for how to get their doctors on board?
“Show the doctors the app, walk them through it. It’s easy! Show them how they can simply take a picture of the patient’s EMR number and send it. Show them how to see inclusion/exclusion.”
“The ease of use, quick access to information, and the user metrics should be considered for getting buy-in for new doctors to get on board.”
Our team really enjoys helping research sites meet their full potential. It’s great to be able to make a small difference in a way that results in more patients finding treatment options faster.
Across the clinical trial industry, anything we can do to speed up the process of testing new treatments will benefit humanity tremendously. The faster we get trials completed, the faster patients get better treatments at their local doctor’s office.
If you want to learn more about how we help, shoot us an email for any general inquiry to: info@researchhive.com
If you work at a site currently participating in clinical trials, sign up for live demo at the bottom of this page.
Your study needs Research Hive
Research Hive can help your study finish enrollment early
Q: Who should talk to patients about clinical trials?
A: THEIR PHYSICIAN
Q: How can trial sponsors help make that happen?
A: Research Hive
Millions of patients have appointments every day. 98% never hear about clinical trials. WHY?
There are many reasons, but most boil down to the doctor's limited knowledge of the trials available.
Even at sites actively participating in studies, there are almost ALWAYS physicians that don’t participate. Our team at Research Hive figured out this is typically because of a lack of confidence in the trial criteria.
When a physician lacks confidence about a trial's criteria, they just won't talk about it.
Period.
Research Hive helps physicians keep clinical trials at the top of their list when considering their patient’s future care. Trials aren’t right for every patient, but ALL patients can benefit in any number of ways.
We’ve all been affected in some way by Cancer, Heart Failure, and Diabetes. Our goal at Research Hive is to bring just as much attention to every single clinical trial being performed in every corner of the world, so that the scientific community can learn AS FAST AS POSSIBLE what works and what doesn’t, pivot, and try again. We can't beat diseases without volunteers in clinical trials.
Help us help you.
Talk about Research Hive at your next department meeting, your next section meeting, your next investigator meeting, your next strategic planning meeting. Find out what physicians coast-to-coast have learned:
Research Hive helps facilitate meaningful patient-doctor conversations about studies.
New Research Hive Site Sees 372% Increase in Patient Referrals
Research Hive helps one site achieve a 372% increase in referrals to their research department
What happens when Research Hive is deployed within a site network?
Research Hive can be a game-changer for any clinical research site, regardless of how well they handle patient recruitment.
One of our recent customers with sites in Florida and Alabama has been using Research Hive since late 2016 with 2 separate groups of physicians. One group has seen a 372% increase in referrals to their research department, and the other has seen a 105% increase. They attribute this success to Research Hive. See below. We're proud to have them as a happy customer, and happy to play a small role in helping them find more patients for their clinical trials.
“We have seen the number of physicians willing to refer increase dramatically due to the ease of doing so that the app brings to the table. We have drastically increased the number of engaged physicians/providers that are aware of research and identifying patients for trials. For physicians that aren’t connected with us, the numbers have gone up from 2 to 4X.”
Interested in learning how your site can see such an improvement?
Get in touch below!
#1 Best Patient Recruitment Tool: Physician Confidence in the Protocol
Engaging Physicians is the best way to recruit clinical research patients.
Think back to all of your trials with your teams over the years. One thing likely stands out as the most consistent method to improve patient recruitment; doctors knowing who to look for.
Anyone who has been in the industry for a few years has been to numerous investigator meetings for this very purpose. The problem with these meetings? Only one physician is trained (assuming they stay engaged in the content of the meeting), they are trained once, then they are back to their busy clinic. There needs to be a method for every physician in a group or university to have the same advantage and confidence as if they attended the meeting, every week.
Solutions from the archives have been laminated pocket protocols, pocket inclusion/exclusion criteria (both literally mini pieces of paper meant to be carried in a physician’s pocket), repetitive emails from coordinators reminding physicians of recruiting studies, coordinators pre-screening ALL patients coming into the clinic to flag charts, and a host of other less-effective means. Wouldn't it be great if all of this information were available on a device that is already in all of their pockets, and can be updated immediately and constantly?
Most recruitment and information tools are aimed at improving physician’s confidence, as this is not a new concept to improve recruitment and shorten timelines for pharma/device development.
There is now one tool that achieves the goals of all of it's predecessors, just better. Check out Research Hive and see for yourself what so many have already learned. It's not just a reference, but an active participant in your research department.
Improve Physician Confidence in the Protocol = Improve Recruitment = Improve Lives Faster